Corporate Governance Report

ADCB adheres to the highest standards of corporate governance. In many respects, we are pioneers in our region, having voluntarily adopted practices above and beyond those mandated by law. We continuously enhance and improve our governance principles and framework, emphasising transparency, integrity, accountability and fairness.

We believe high standards of corporate governance will contribute to our long-term success, encourage trust and engagement with our stakeholders, and reinforce our culture. To that end, the Bank has established a clear, well-understood governance framework. We regularly review and adjust this framework to reflect changes in the Bank’s businesses, regulation, best practices and the external environment.

The Board

MEMBERSHIP, COMMITTEES AND MEETINGS

The Board, which consists of 11 members, met eight times in 2017. Directors received information between meetings about the activities of Board and management committees and developments in the Bank’s business. In addition, the Board held an off-site meeting in November to debate and refine the Bank’s strategy. Members of senior management were invited to all these meetings to enhance the Board’s engagement with management and understanding of the business. In addition, Board members regularly visited divisions of the Bank to enrich their knowledge of our operations.

The Board has four standing Committees, which cover: Audit & Compliance, Corporate Governance, Risk & Credit, and Nomination, Compensation & Human Resources. Each member of the Board, with the exception of Ala’a Eraiqat, the Group Chief Executive Officer, serves on at least one standing Committee. The Committees met a total of 57 times in 2017. Chairmanships and memberships of the Board Committees are reviewed on a regular basis to ensure suitability and are rotated as needed.

BOARD REMUNERATION

Directors’ remuneration is set annually by the Bank’s shareholders. Any proposals for changes are considered by the Nomination, Compensation & Human Resources Committee prior to obtaining Board and shareholder approvals. According to applicable laws and the Bank’s articles of association, Directors may not receive any remuneration in years when the Bank does not achieve net profits.

As at 31 December 2017, the Bank’s Directors were not eligible for any bonus, long-term or other incentive schemes. Directors do not receive any pension benefits from the Bank.

The following table shows the amounts paid to the Directors for their service on the Board and its Committees in 2017.

The Board’s Agenda in 2017

The Board of Directors regularly discusses certain items that are fundamental to the direction of the Bank, such as business performance, long-term planning, strategy, risk appetite and management, succession planning, and human resources.

BOARD AND BOARD COMMITTEE AGENDA ITEMS

Governance

1st Quarter
2017 Annual General Assembly agenda
Management Committees’ terms of reference
Reports from committee Chairmen, committee minutes and other reports
Capital Expenditure limits
Amendments to the Bank’s Articles of Association
Outcome of the 2016/2017 Board Evaluation
Board expenses summary for the year 2016
Review of Independent directors
Benchmarking of Board fees
External review of corporate governance
2nd Quarter
Reports from committee Chairmen, committee minutes and other reports
NCHR and BACC related policy and terms of reference amendments
Delegation of authority over the Bank’s Procurement policy
Basel Committee guidance on Corporate Governance principles for banks
Review of Corporate Governance policies
Conflict of interest and related parties update
Review of the Bank’s employees code of conduct
3rd Quarter
Reports from committee Chairmen, committee minutes and other reports
Updates to governance policies and terms of reference
Conflict of interest and related parties update
Code of Corporate Governance
Board terms of reference
Risk & Credit Committee terms of reference
Corporate Governance Committee terms of reference
Review of Corporate Governance policies
Review of the Bank’s corporate culture
Update on sustainability strategy
4th Quarter
Reports from committee Chairmen, committee minutes and other reports
Conflict of interest and related parties update
Annual Report 2017
Management Executive Committee - amendments to terms of reference
Review of Corporate Governance policies
2018 Board agenda

Financial Performance, planning and controls

1st Quarter
2016 financial results, including business performance by group
External Auditor presentation
2nd Quarter
Q1 financial results, including business performance by group
Capital Plan 2017–2019
External auditor presentation
3rd Quarter
Q2 financial results, including business performance by group
Forecast for 2018
External auditor presentation
4th Quarter
Q3 financial results, including business performance by group
Update on VAT implementation and impact

Group Chief Executive/Business update

1st Quarter
Group CEO’s update
Group Business Services (including technology, operations, customer experience and business & control update)
Results of customer satisfaction survey (including NPS)
ADGM license
2nd Quarter
Group CEO’s update
Wholesale Banking Group update
Abu Dhabi Commercial Properties and Abu Dhabi Commercial Engineering Services update
Core banking update
Real estate update
HR Group update (including recruitment, training and development, and employee services)
3rd Quarter
Group CEO’s update
Consumer Banking update
Market update
4th Quarter
Group CEO’s update
2018 funding plan
Treasury update

HR Related/ Remuneration

1st Quarter
Employee engagement Survey
Recruitments
Appraisals and Variable pay
Board retirements and re-appointments at the 2017 AGA
New option scheme
Group CEO’s evaluation for 2016 and KPIs for 2017
2nd Quarter
Group Medical Insurance
Variable Pay effectiveness
Retention plan: 2017 awards
Update on the Bank’s Long Term Incentive Plans
Amended terms of the Bank’s share scheme
3rd Quarter
Performance Recognition reward
Compensation plans
Emerging UAEN talent
Succession planning
Public reporting on remuneration
Remuneration update (including performance recognition rewards, vesting of variable pay, annual report on sales/commission and update on LTIP)
4th Quarter
Annual HR update
Variable pay planning
Remuneration strategy
Update on share scheme
Board elections at the 2018 AGA
Contribution of the Board Adviser

Internal Controls

1st Quarter
Internal audit update (including financial budget, staff strength, training plan)
Re - appointment of statutory auditors
Audit plan for 2017
Risk Assessment update
EIBOR Audit
ADAA recommendations on review of internal audit functions
Central Bank follow up examination report on ADCB for 2016
SCA governance regulations: Changes impacting external audit arrangements
Directors’ shareholdings
2nd Quarter
Internal audit update
External Auditor Selection Policy
Internal quality assurance assessment review 2016
Big 4 consultancy fees for the year 2016
Evaluation of statutory auditor for 2016/re appointment for 2017
Non audit fees for 2016
Directors’ shareholdings
3rd Quarter
Internal audit update
Central Bank examination report
Annual review of external auditor selection policy
External auditor’s plan for 2017
Procurement policy review
Directors’ shareholdings
4th Quarter
Internal audit update
Directors’ shareholdings

Risk

1st Quarter
Risk update, including risk appetite
Portfolio Risk Update
Operational Risk Appetite
Retail Portfolio Scorecard
Market Risk Valuation system
Risk Adjusted Return on Capital
Risk Appetite Breaches
Compliance Update
2nd Quarter
Credit Policy
Reputational Risk Appetite
Portfolio Risk update
Compliance programme review
Anti-Money Laundering
Sanctions programme and sanctions policies
Results of risk culture survey
ICAAP policy
Stress test methodology and results
Compliance Update
Personal trading policy
Liquidity Update
Report from BACC Chairman and Head of Compliance on outcome of Compliance review
3rd Quarter
Risk update (including risk appetite statement)
Portfolio risk update
Risk appetite framework
Country prudential thresholds
Credit documentation policy
Stress test results
IT risk and security update
Compliance consultant review
Group Compliance & Enterprise Risk Update
4th Quarter
Compliance consultant review
Asset management compliance policy
ADCB India - appointment of statutory auditors
Compliance update

Strategic Items

1st Quarter
Performance versus strategy
Bank’s 5 year strategy and digitalization strategy
Competitor analysis - financial and strategic
2nd Quarter
Three year capital plan and forecast
2017 Strategy day
3rd Quarter
Competitor analysis - financial and strategic
Performance versus strategy update
Update on Bank’s strategy and digitalization strategy
Implications of Basel III and IFRS 9
Technology review
4th Quarter
2018 budget

Other Practices and Policies

DIRECTORS’ INDEPENDENCE AND MANAGEMENT REPORTING

During 2017, all non-executive Directors were considered independent*. In addition, all of the members of the Audit & Compliance Committee were independent. On the management side, the Group Chief Internal Auditor reports to the Board’s Audit & Compliance Committee and the Group Chief Risk Officer reports to the Board’s Risk & Credit Committee.

To ensure that the Board has the benefit of a range of independent thinking, the Bank appointed Sir Gerry Grimstone as an independent Board Adviser in January 2013. In 2017, Sir Gerry attended five Board meetings, three Board Committee meetings (NCHR) and the Board strategy session. His background and experience enriches the Board’s deliberations, particularly in the areas of strategy, board reporting and effectiveness, performance assessments for senior management and assessment of risk appetite and rewards.

*As per SCA guidelines

BOARD OVERSIGHT OF RISK MANAGEMENT

Risk management is a key part of ADCB’s corporate governance framework.

The Board of Directors has overall responsibility for setting our risk appetite and for ensuring risk is effectively managed. The Board Risk & Credit Committee (BRCC) oversees risk monitoring and management, and works with management to refine risk strategy as appropriate for particular sectors, geographic regions and customer types. The BRCC also reviews the suitability and effectiveness of the Bank’s risk management systems and controls, reviews stress tests and the Bank’s stress-testing methodology, oversees the management risk committees, and ensures that our risk governance supports prudent risk-taking at all levels in the Bank.

The Board and management also foster a culture of compliance. They have created an environment where employees at all levels are empowered to confront improper behaviour, raise grievances and suggest better ways to pursue the Bank’s strategic goals.

PERFORMANCE EVALUATION*

The Board undergoes a rigorous in - house performance evaluation annually and, in line with global standards, and regularly engages an independent external consultant to conduct a performance evaluation. In late 2016, the Board appointed Sir Gerry Grimstone to conduct an evaluation of the Board’s performance. Sir Gerry conducted an independent and comprehensive evaluation relying on his observation of the Board’s performance of its duties whilst complimenting those observations with individual interviews of all Board members as well as members of the senior management. The Board Corporate Governance Committee considered and discussed its outcomes including: The most effective manner to use ‘closed sessions’, evolution of the Board and management’s discussions on risk (including risk strategy), assessment of individual Board members’ performance, the need to continuously monitor skills and expertise at Board level and to plan for succession, development of the Bank’s strategy day and the form and content of management information supplied to the Board. The evaluation also addressed training requirements and the Board ensured that its members received professional development in several areas, including: regulatory developments, digitization and cyber security. The overall review concluded that the Board and its Committees are operating effectively in accordance with high international governance standards.**

*The process and goals for the Bank’s Board Performance Evaluation policy can be found on our website.

** Please see further details in the Statement of the Chairman of the Corporate Governance Committee.

APPOINTMENT, RETIREMENT AND RE-ELECTION

All Directors are required to seek re-election by share - holders every three years, and one-third of the Board must seek re-election each year. The Abu Dhabi Investment Council has the right to elect a percentage of the Board that is proportionate to its holdings of the Bank’s share capital. As of year-end 2017, the Abu Dhabi Investment Council held 62.52% of the Bank’s issued share capital and, consequently had the right to elect six Directors and to vote a further 2.52% of the Bank’s capital at the Board elections.

2017 BOARD OF DIRECTOR’S MEETINGS

APPROXIMATE TIME ALLOCATION

 

DIVERSITY

In 2013, Aysha Al Hallami became the first woman to be appointed to the Bank’s Board of Directors. This is in line with international trends and the Bank’s efforts to promote greater diversity at the Board level, and it also corresponds with the Government’s efforts to empower Emirati women. The Board’s Nomination, Compensation & HR Committee is aware of the need to structure the Board to ensure that it obtains an appropriate balance of skills, experience and knowledge as well as independence.

The Bank’s Board is aware of the advantages of all types of diversity. A diverse Board is likely to make better decisions.

INTERNAL CONTROLS

In 2017, the Board Audit & Compliance Committee reviewed the effectiveness of the Bank’s systems of internal control, including financial, operational and compliance controls and risk-management systems. The Board received confirmation from the Bank’s Internal Audit Group that the internal controls have been assessed to be effective and have been operating as designed, and that management has taken or is taking the necessary action to remedy any failings or weaknesses identified.

AUDIT ARRANGEMENTS

Deloitte & Touche, the external auditors, were appointed at the 2015 Annual General Meeting (AGM) and reappointed at the 2016 and 2017 AGMS. Local laws and bank policy restrict the external auditors’ tenure to no more than three consecutive renewals.

Deloitte & Touche is paid on a fixed annual fee basis, as approved by the shareholders at the AGM. In 2017, the audit fees for the Bank and its subsidiaries excluding India operations amounted to AED 1,014,650, and fees for non-audit work amounted to AED 430,542. Non-audit work comprised: a comfort letter related to the Bank’s Global Medium Term Note Programme, Prudential Returns for the Bank’s Jersey Branch, and consultancy on tax matters.

THE BANK’S APPROACH TO DISCLOSURE

The Bank is committed to high standards of transparency and to enhancing our disclosures regularly to reflect local and international best practices. In this year’s annual report, we have focused on giving readers a clearer picture of our performance, business model and strategy and have provided more detail about how the Board allocates its time. In addition, we have refined and streamlined our risk disclosures.

In keeping with our leadership role on governance matters, we are confident the Bank is one of the most transparent institutions in the region. We publicly communicate relevant financial and non- financial information in a timely manner through this annual report, our quarterly market updates, our press releases, the Bank’s website and the Abu Dhabi Securities Market (ADX). The Bank’s Investor Relations department ensures strong communication with our investors and potential investors. Finally, we take internal communications extremely seriously: Staff are kept aware of all new developments — including the Bank’s strategic direction, objectives, ethics, risk policies, general policies and procedures, new regulations, and other relevant information — via internal channels.

management committees

management has established the following committees

Management Executive (MEC)

NUMBER OF MEETINGS HELD IN 2017
44 (including management offsite)
RESPONSIBILITIES OF THE COMMITTEE
Most senior management committee; oversees all Bank businesses and operations

Senior Management (SMC)

NUMBER OF MEETINGS HELD IN 2017
2
RESPONSIBILITIES OF THE COMMITTEE
Responsible for administration, change management, strategy, and project updates and dissemination of other information; pre-screens certain matters before MEC review

Assets & Liabilities (ALCO)

NUMBER OF MEETINGS HELD IN 2017
6
RESPONSIBILITIES OF THE COMMITTEE
Formulates the Bank’s overall assets and liabilities strategy. Makes investments and executes asset/liability transactions within delegated limits; guides the MEC and the Board on investments and asset/liability transactions above those limits

Management Risk & Credit (MRCC)

NUMBER OF MEETINGS HELD IN 2017
55 (50 Credit related MRCCs and 5 Policy MRCCs)
RESPONSIBILITIES OF THE COMMITTEE
Approves credits within delegated limits; considers risk appetite and strategy issues; sets and recommends risk policies; guides the Board Risk & Credit Committee and the Board on credits above delegated limits and on general risk and risk policy issues

Management Recoveries (MRC)

NUMBER OF MEETINGS HELD IN 2017
4
RESPONSIBILITIES OF THE COMMITTEE
Approves recoveries within delegated limits, and guides the MEC and the Board on recoveries above those limits

Capital Expenditure (CEC)

NUMBER OF MEETINGS HELD IN 2017
6
RESPONSIBILITIES OF THE COMMITTEE
Reviews and approves project capital expenditures within delegated limits, and makes recommendations to the MEC and the Board on project capital expenditures above those limits

Liabilities & Initiatives (LICO)

NUMBER OF MEETINGS HELD IN 2017
5
RESPONSIBILITIES OF THE COMMITTEE
Formulates the Bank’s tactical liabilities initiatives at the business/product levels with ongoing monitoring of achievements of different product groups; responsible for cross - selling initiatives, monitoring product performance, and approving pricing and marketing of products to ensure a focused approach to the market on gathering deposits

Management HR (MHRC)

NUMBER OF MEETINGS HELD IN 2017
4
RESPONSIBILITIES OF THE COMMITTEE
Acts as a forum for prior screening, discussion and recommendation of all human resources - related matters that are ultimately determined by the MEC

Financial Performance Management (FPMC)

NUMBER OF MEETINGS HELD IN 2017
6
RESPONSIBILITIES OF THE COMMITTEE
Monitors financial performance of the Bank’s business lines

International Operations & Alliances (IO&AC)

NUMBER OF MEETINGS HELD IN 2017
5
RESPONSIBILITIES OF THE COMMITTEE
Supports the MEC in its responsibility to oversee and manage the Bank’s international operations and alliances (excluding the Bank’s Jersey branch), including the India branch, the UK representative office, the Singapore representative office, and alliances in place from time to time

In addition, management has established several working groups that cover, amongst other things, customer experience, insurances and compliance.

STATEMENT FROM THE CHAIRMAN OF THE

Audit &
Compliance
Committee

Mohamed Darwish Al Khoori (Chairman), Aysha Al Hallami, Khalid Deemas Al Suwaidi, Mohamed Ali Al Dhaheri, and Abdulla Khalil Al Mutawa, Rami Raslan (Secretary)

COMPOSITION AS AT 31 DECEMBER 2017

Dear Shareholders,

During 2017, the Audit & Compliance Committee held nine meetings, during which the Committee:

  • Assessed the objectivity and effectiveness of the Bank’s financial reporting and disclosure process. This included monitoring of the Bank’s choice of accounting policies, principles and judgements;
  • Assessed the performance of the external auditor and recommended the external auditors’ re-appointment;
  • Oversaw the activities of the Bank’s Group Compliance and Enterprise Risk Management function, which includes amongst others, regulatory updates, conduct compliance, fraud and operational risk management. The Committee continued to work with the Bank’s Compliance function to ensure implementation of the compliance consultant’s recommendations made in 2016 and reviewed an updated report from the consultant (see details below);
  • Considered the performance, effectiveness and activities of the Bank’s Internal Audit function, including the Internal Audit function’s annual plan, budgeting, staffing and training activities and delivery against the plan;
  • Reviewed and approved the Bank’s internal audit plan for year 2017 and the Internal Audit Group (IAG) risk assessment process for selection of audit activities;
  • Coordinated its activities with those of the Board Risk & Credit Committee and other Board Committees;
  • Reviewed and ensured the existence of an effective system of internal controls;
  • Reviewed, and discussed with management and the external auditors, the annual audited financial statements, and considered the soundness of the Bank’s specific and general provisions. The Committee noted that the management continued to work (along with the external auditor) on the development of collective impairment models and to assess the impact of, and the Bank’s readiness for implementation of, IFRS 9;
  • Reviewed audit observations raised by the internal and external auditors, the Central Bank, the Abu Dhabi Accountability Authority (ADAA), and other regulators, and management’s responses to such observations and ensured that management is taking action to address these observations;
  • Reviewed ADAA’s assessment report on the Bank’s internal audit function;
  • Evaluated the external auditors’ qualifications, performance, independence and objectivity, including overseeing all of the external auditors’ non-audit activities to ensure that their independence is not compromised. The Committee also reviewed the scope of work proposed by the external auditors for 2017 and ensured that the fees paid to the external auditors were appropriate for the type of work provided;
  • Reviewed the Committee’s terms of reference and the policies sponsored by the Committee, such as the external auditor selection policy and procurement policy and ensured that new regulations were reflected, where applicable, in relevant policies;
  • Ensured the adequate flow of information between the Committee, internal auditors, external auditors, the Bank’s management and the Board;
  • Reviewed the quarterly report on the Bank’s Directors’ holdings in the Bank’s shares (in compliance with SCA’s regulations); and
  • Reported regularly to the Bank’s Board of Directors.

The Board approved the 2017 annual accounts at the Committee’s recommendation based on the external auditors’ report and following the Committee’s review. The Committee believes that the Bank remains within its guidelines and policies for provisioning purposes and that the provisions for year 2017 remain at an adequate level.

The Committee continued to regularly meet with the external auditors and internal auditors without the presence of the Bank’s management. In addition, the Committee members attended joint meetings with the members of the Risk & Credit Committee to ensure suitable coordination of activities and discuss risk-related issues.

The Committee considered future challenges including the UAE’s introduction of VAT and the adoption of IFRS 9 and the related implications for the Bank’s financials, methodologies and models.

During 2017, the Committee commissioned a leading global consulting firm (Promontory) to conduct an assessment of the Bank’s Anti-Money Laundering and Sanctions Compliance programmes (the “Programmes”). The Committee was pleased to note that the consultants found the Programmes to be “strongly” designed, documented, and implemented and that the Bank is a “leading player in the region” for compliance purposes. The consultant commended, amongst other things, the Bank’s robust compliance controls and systems, the close monitoring of AML and sanctions’ risks, and the overall compliance governance framework. The Committee considered the consultant’s report in detail and will develop an action plan to address, where applicable, the recommendations made.

The Committee received confirmation from the Bank’s Internal Audit Group that the Bank’s internal controls have been assessed to be effective and are operating as designed.

The Committee was pleased to note that it made positive progress during 2017 towards meeting its responsibilities and objectives.

LOOKING AT 2018

The Committee’s schedule in 2018 contemplates nine meetings focused, amongst other things, on the integrity of the Bank’s financial statements, provisioning models, the activities of the Bank’s Internal Audit function, External Audit and Compliance function and ensuring the adequacy of the Bank’s internal controls and compliance activities. In particular, the Committee will continue to assess the impact of IFRS 9, Basel III and the introduction of VAT on the Bank’s activities and financial statements. The Committee will continue to coordinate its activities with those of the Board Risk & Credit Committee and will work with the Bank’s Compliance function to ensure implementation of the compliance consultant’s recommendations made in 2017.

Mohamed Darwish Al Khoori

Chairman of the Board’s Audit & Compliance Committee

ALLOCATION OF DISCUSSION TIME:

  • 45%

    INTERNAL AUDIT UPDATE

  • 16%

    FINANCIAL RESULTS

  • 15%

    GOVERNANCE RELATED MATTERS

  • 14%

    COMPLIANCE UPDATE

  • 10%

    POLICY REVIEWS

STATEMENT FROM THE CHAIRMAN OF THE

Corporate
Governance
Committee

Mohamed Ali Al Dhaheri (Chairman), Sheikh Sultan bin Suroor Al Dhaheri, Khalid Deemas Al Suwaidi, Khaled H. Al Khoori, Rami Raslan (Secretary)

COMPOSITION AS AT 31 DECEMBER 2017

Dear Shareholders,

The Board Corporate Governance Committee held five meetings over the course of 2017. Amongst other things, in 2017 the Committee worked on:

  • Engaging the services of an independent consultant (KPMG) to conduct a review of the Bank’s corporate governance framework (see details below);
  • Assessing the outcome of the board evaluation and the adoption and monitoring of the action plan arising from it (see details below);
  • Reviewing the Bank’s culture (see details below);
  • Reviewing the Bank’s progress against its sustainability strategy;
  • Preparing for the Board’s evaluation for 2017/8;
  • Reviewing and recommending amendments to governance policies and the Board and management committees’ terms of reference;
  • Engaging the Bank’s divisions and various businesses on the governance framework and providing guidance on enhancing governance practices;
  • Assessing Directors’ professional development requirements for 2017, and overseeing the Directors’ training programme which included training on Customer Experience in ADCB, Digitization, Liquidity Coverage Ratio, Basel III and IFRS 9, IT Security, and VAT;
  • Publishing corporate governance information, including information included in the Bank’s annual report and on the Bank’s website;
  • Monitoring for Directors’ conflicts of interest; and
  • Monitoring best practices in corporate governance and making recommendations to the Board and Board Committees on governance matters.

During 2017, the Corporate Governance Committee continued its work to maintain and develop the Bank’s governance framework. In particular, the Committee commissioned KPMG to benchmark the Bank’s governance framework against Basel Guidelines, local regulations and international best practices. The Committee was pleased to note that KPMG found the Bank’s governance to be “strong” and “leading in the local market”. In particular, KPMG commended the Bank’s approach to disclosure and transparency, diversity, customer experience and its overall governance culture. KPMG also made certain observations relating, inter alia, to: The role of risk and credit committees at Board and management level, the process for nomination of directors, independence of directors, rotation of the members of the Board committees, and the Bank’s governance operating model. The Committee considered KPMG’s report in detail and has developed an action plan to address, where appropriate, the observations made by KPMG. Following this review, the Committee believes the Bank continues to operate a robust governance framework, appropriate for its size and status, but that there remains room for improvement as best practices continue to evolve.

The Committee also took oversight for the Board evaluation process which was externally facilitated by the Board’s advisor, Sir Gerry Grimstone. Sir Gerry conducted a comprehensive evaluation and made a report to the Committee and Board which raised various observations that were implemented during 2017. The overall review concluded that the Board and its Committees are operating effectively in accordance with high international governance standards. The Committee considered Sir Gerry’s report in detail and developed an action plan to address, where appropriate, the observations raised.

In September 2017, the Committee reviewed and assessed the Bank’s overall culture. The Committee was pleased to note that the Bank has developed a positive culture, focussed on values, service, prudent risk management, governance, compliance and ethics. The Committee also considered the Board’s role in setting and maintaining culture. During 2018, the Committee will develop KPIs to ensure that the Bank’s culture can be continuously assessed and maintained.

The Committee considers that positive progress was made during 2017 in the implementation of the Bank’s corporate governance initiatives. The Committee believes that all levels of the Bank, including the Chairman, Board Members, Group Chief Executive Officer and senior management and staff, remain committed to the Bank’s corporate governance framework and to maintaining a strong governance culture.

LOOKING AT 2018

The Committee’s agenda for 2018 reflects our ongoing commitment to raising governance standards across the Bank. The Committee will continue to focus on key governance areas and will manage the Board evaluation, review the results, and initiate any remedial actions. The Committee will also focus on IT governance, risk governance and procurement governance. Finally, the Committee anticipates that, in 2018, the Central Bank intends to introduce new regulations on corporate governance, and the Committee will ensure that the Bank complies with those regulations.

Mohamed Ali Al Dhaheri

Chairman of the Board’s Corporate Governance Committee

ALLOCATION OF DISCUSSION TIME:

  • 30%

    BOARD EVALUATION/BOARD TRAINING

  • 21%

    TERMS OF REFERENCE AND POLICY REVIEWS

  • 20%

    GOVERNANCE REVIEW (INTERNAL/EXTERNAL)

  • 12%

    CONFLICT OF INTEREST UPDATE

  • 10%

    BEST PRACTICES DEVELOPMENTS

  • 7%

    GOVERNANCE FRAMEWORK INCLUDING CULTURE AND SUSTAINABILITY

STATEMENT FROM THE CHAIRMAN OF THE

Nomination, Compensation & HR Committee

Mohamed Sultan Ghannoum Al Hameli (Chairman), Eissa Mohamed Al Suwaidi, Abdulla Khalil Al Mutawa, Mohamed Darwish Al Khoori, Ali Darwish (Joint Secretary), Rami Raslan (Joint Secretary)

COMPOSITION AS AT 31 DECEMBER 2017

Dear Shareholders,

During 2017, the Nomination, Compensation & HR Committee focussed on the Bank’s Human Resources strategy and policies, remuneration strategy and effectiveness, Board nominations, staff engagement and Emiratisation and succession planning. The Committee met 6 times during 2017. In particular, the Committee:

  • Received regular updates from the Bank’s Human Resources team;
  • Considered the Bank’s Human Resources activities and strategy and reviewed data on staff engagement;
  • Reviewed the Board’s composition, including the nomination and appointment processes for Directors, the Board’s election process and Directors’ independence;
  • Assessed Directors’ remuneration and fees;
  • Considered the performance evaluation and remuneration of the Bank’s Group Chief Executive Officer;
  • Reviewed and supervised the operation of the Bank’s remuneration framework, including fixed and variable pay, retention awards and performance recognition awards, and assessed the effectiveness of the Bank’s remuneration strategy. The Committee also made certain adjustments to the design of the Bank’s remuneration schemes;
  • Reviewed the framework for, and operation of, the Bank’s incentive and commission schemes;
  • Considered succession plans for key executives;
  • Reviewed the Bank’s key Human Resources policies;
  • Evaluated the results of “Project Step”, the project implemented during 2016 to reduce complexity in the Bank’s job grading and titles framework;
  • Enhanced the Bank’s Emiratisation strategy, and considered case studies and presentations by aspiring UAE nationals. In particular, the Committee analysed the development of UAE nationals working in the Bank over the past few years; and
  • Considered and assessed the contributions of the Board Adviser to the Board’s activities.

During 2017 the Board appointed KPMG to review the Bank’s corporate governance. KPMG reported positively on the Bank’s governance, stating that, overall, the Bank’s governance activities were “strong and leading” in the market. Having reviewed the Bank’s remuneration governance, KPMG expressed no concerns. However, KPMG raised certain observations regarding (a) independence of the Bank’s directors, and (b) rotation of the members of the Bank’s board committees. The Committee plans to consider these concerns during 2017.

The Committee reviewed the results of the Bank’s employee engagement survey for the first time in 2017. The Committee noted strong improvements in employee engagement across all metrics, including quality of leadership, collaboration and empowerment, and learning and growth. These strong results contribute to the Bank’s healthy culture.

The Bank’s Emiratisation strategy and variable remuneration remained key focus areas during 2017. The Committee continued to develop KPIs to assess the effectiveness of the Bank’s remuneration schemes. Applying those KPIs, the Committee observed that the remuneration schemes continue to meet their objectives. Details of these KPIs are disclosed in the corporate governance section of this report. The Committee continues to believe that the Bank’s remuneration policies remain appropriate for the Bank’s current size and status, and that the remuneration framework is in line with international best practices. Following the release of new regulations related to the design of staff share schemes, the Committee will work on adjustments to the design of the Bank’s share schemes during 2018.

In particular, the Committee continues to believe that the Bank’s remuneration framework has been effective in attracting and retaining talent; is effectively linked (in both design and scale) to the Bank’s long-term performance, KPIs and strategy; and is likely to continue to be effective. Although management has some discretion to distribute variable pay, this is exercised only within and following the Committee’s oversight of allocations amongst business groups, staff grades, risk-takers and control staff. Overall, the Committee aims to ensure that payments reward Bank-wide and Group-wide performance, and do not reward under-performance.

The Committee considers that it made positive progress during 2017 towards meeting its responsibilities.

LOOKING AT 2018

In 2018, the Committee will continue to focus on the Bank’s Emiratisation strategy and HR activities, will redesign the Bank’s staff share schemes to comply with new regulations and will continue to assess of the effectiveness of the Bank’s remuneration schemes. The Committee will also consider the observations made by KPMG in its review of the Bank’s governance, particularly those related to directors’ independence and rotation of the members of the Bank’s committees. Additionally, the Committee will oversee the process for the Board elections to be held at the Bank’s 2018 annual general assembly.

Mohamed Sultan Ghannoum Al Hameli

Chairman of the Board’s Nomination, Compensation & HR Committee

ALLOCATION OF DISCUSSION TIME:

  • 37%

    COMPENSATION

  • 22%

    NOMINATION

  • 17%

    SUCCESSION PLANNING

  • 15%

    HUMAN RESOURCES

  • 9%

    GOVERNANCE & POLICIES RELATED MATTERS

STATEMENT FROM THE CHAIRMAN OF THE

Risk & Credit Committee

Eissa Mohamed Al Suwaidi (Chairman), Mohamed Sultan Ghannoum Al Hameli, Khaled H. Al Khoori, Aysha Al Hallami, Faisal Suhail Al Dhaheri, Rami Raslan (Secretary)

COMPOSITION AS AT 31 DECEMBER 2017

Dear Shareholders,
During 2017 the Board Risk & Credit Committee continued to focus on the Bank’s risk strategy, appetite and analytics. Although the Committee continued (as required by regulation) to review sensitive or high value credit decisions, the Committee further increased the proportion of its time spent on risk strategy, appetite and analytics rather than on credit decisioning. The chart below breaks down the time spent by the Committee on matters relating to ‘risk strategy’.

The Committee held 37 meetings over the course of 2017. Amongst other things, in 2017, the Committee:

  • Reviewed risks in the Bank’s asset portfolios (e.g., retail, small and medium enterprises and mid corporates);
  • Considered the Bank’s concentration limits and tolerances in various sectors (such as GREs in Abu Dhabi, Dubai and the region, real estate, contracting and hospitality) and countries, and in foreign exchange and derivative transactions;
  • Considered the Bank’s operational risks and operational risk reporting, as well as liquidity risk, credit risk and market risk;
  • Reviewed the Bank’s IT, physical security and cyber risks;
  • Reviewed UAE economic development and analysed geographic risks;
  • Considered the outcome of stress tests and reverse stress tests conducted on various key portfolios, and ensured that outcomes are incorporated into risk-appetite reviews, capital adequacy assessments, budgets and capital and liquidity plans;
  • Examined the risk and control deficiencies in the Bank;
  • Analysed the formulas, inputs and assumptions used for various risk metrics including the “probability of default” concept, and “loss given default models”;
  • Reviewed the Bank’s retail collection losses and processes;
  • Considered the Bank’s business continuity plan management;
  • Reviewed the Bank’s processes for control and monitoring of financial and non-financial covenants;
  • Reviewed the Bank’s processes for underwriting transactions;
  • Reviewed the Bank’s counterparty prudential threshold risk appetite;
  • Assisted the Board in defining the Bank’s risk appetite and risk strategy, and monitored the independence and effectiveness of the Bank’s risk management functions;
  • Ensured that management has implemented processes to promote the Bank’s adherence to risk policies;
  • Reviewed the Bank’s contingency funding plan and monitored the Bank’s liquidity risk management;
  • Considered the Bank’s unhedged positions against pegged currencies;
  • Considered the Bank’s capital adequacy assessment process, including its Internal capital adequacy assessment process (ICAAP) methodology; and,
  • Considered its agenda for 2018.

Due to the difficult market environment the Committee increased its focus on stress testing during 2017. To ensure the integrity and effectiveness of the Bank’s stress testing models, the Committee resolved to appoint an external consultant to validate the effectiveness of the Bank’s stress testing methodology and models.

Following the retirement of the Bank’s Group Chief Risk Officer early in 2017, the Committee has also been actively involved in recruiting a suitable replacement.

The Committee was pleased to note that it made positive progress during 2017 towards meeting its responsibilities and objectives.

LOOKING AT 2018

The Committee’s schedule in 2018 contemplates nine meetings focused, amongst other things, on risk strategy, appetite and analytics and stress testing. In line with local regulations, the Committee will continue to consider high value or sensitive credit decisions.

Eissa Mohamed Al Suwaidi

Chairman of the Board’s Risk & Credit Committee

ALLOCATION OF DISCUSSION TIME:

  • 44%

    PORTFOLIO & SECTOR REVIEW
    (INCLUDING RISK APPETITE)

  • 24%

    REVIEW OF RISK POLICIES

  • 10%

    RISK UPDATE

  • 10%

    ECONOMIST UPDATE

  • 7%

    IT SECURITY UPDATE

  • 5%

    STRESS TEST METHODOLOGIES

ADCB Directors' Shareholdings

as at 31st December 2017

Remuneration and Reward

GUIDING PRINCIPLES

ADCB supports levels of remuneration necessary to attract, retain and motivate employees capable of leading, managing and delivering quality service in a competitive environment. However, our remuneration structure is conservative, and we have practices and policies that promote effective risk management. To that end ADCB structures remuneration packages so they reflect duties and responsibilities, are fair and equitable, and incorporate clear and measurable rewards linked to corporate and individual performance. Rewards are based only on the results of a rigorous performance appraisal system with a robust management decision-making, review and approvals process.

As far as possible, bearing in mind market trends and constraints, our remuneration programme incorporates both short- and long-term incentives that align the interests of ADCB’s employees with the interests of shareholders and other stakeholders. Performance-related elements are designed to minimise employee turnover and to inspire employees to perform at the highest levels, consistent with effective risk management.

Total Reward — Key Components

As shown in the following table, employees can receive three types of reward at ADCB: Fixed pay, Variable pay and retention scheme.

Fixed Pay

DEFINITION

Fixed pay is based on the market rate for each role and is impacted by the employee’s contributions over time. Fixed-pay reviews depend on whether the employee achieved specific and measurable objectives and delivered a prescribed performance level.

Components

Basic Salary Allowances

  • Social allowance (UAE nationals)
  • Job-specific allowances (such as a teller allowance, remote-area allowance or shift allowance)

Benefits based on band, such as:

  • Leave fare
  • Private medical insurance
  • Life insurance coverage
  • Education allowance
  • Annual leave
2017 Key Management Fixed Pay

In 2017, Key Management (defined as the Group CEO and his direct reports) received fixed pay and cash benefits in an aggregate amount of AED 26.539 million.

Variable Pay

DEFINITION

Employees may receive variable pay based on their performance over the year. Because it is performance-based, variable pay is at risk, and the amount received, if any, may change each year.

Performance Criteria

Individual award amounts are dependent on three things:

  • Individual performance
  • Business function performance
  • Bank overall performance

For more information, see “ADCB’s Variable Pay Framework & Governance — Key Facts”.

2016 Variable Pay Awards

For performance in 2016, awards to employees in 2017 consisted of cash variable pay awards of AED 136.36 million and deferred compensation plan awards of AED 43.84 million.

Key Management received AED 23.475 million in cash and AED 20.725 million in deferred compensation from the amounts set forth above.

Retention Scheme

DEFINITION

In 2014, ADCB introduced a share-based Retention Scheme for incumbents in key positions deemed ‘mission critical’ and for UAE nationals deemed to have exceptional growth potential. The Retention Scheme, which is independent of variable pay awards, is designed to ensure business continuity by mitigating turnover risk and the related operational risk. Invitations to join the Retention Scheme are at the sole discretion of the NCHR Committee; members of the Management Executive Committee are not eligible to participate. Retention Scheme awards vest after four years from the award date.

Selection Criteria
  • Incumbents in ‘mission critical’ positions
  • UAE nationals with exceptional growth potential
2017 Retention Scheme Awards

In 2017, we awarded 2,780,000 shares with an aggregate value of AED 18.63 million. Awards were made to 95 employees, of whom 69% were UAE nationals.

ADCB’S BANK-WIDE VARIABLE PAY FRAMEWORK

The Variable Pay framework has been designed to align employees’ interests with the long-term interests of Bank’s shareholders and to incentivise higher performance, while avoiding excessive risk-taking. It also distinguishes amongst different functions of the Bank, to ensure alignment to the relevant market.

The NCHR Committee oversees the design, operation and effectiveness of the framework and allocation of awards, including overall amounts, distribution amongst business groups and actual awards to senior management (including material risk-takers and senior members of the Bank’s control functions).

ADCB uses a balanced scorecard (BSC) approach to measuring performance, including the following KPI categories:

  • Financial
  • Customer Service (minimum 30% weightage)
  • Risk
  • Learning and Growth

EFFECTIVENESS OF THE VARIABLE PAY FRAMEWORK

Effectiveness of the variable pay framework is monitored on an annual basis through a set of KPIs, including:

  • Correlation between total variable pay pool and the Bank’s Net Profits
  • Correlation between individual performance and variable pay award
  • Attrition rate for the employees awarded deferred variable pay as compared to the overall attrition rate
  • Leadership Stability-Attrition rate at senior management level (top 100 executives) as compared to industry average for same level

ADCB’s Variable Pay Framework & Governance — Key Facts

Reflects individual, business function and Bank-wide performance

Yes

Distinguishes amongst different functions of the Bank to ensure alignment to the relevant market

Yes

Defers variable pay award above specified threshold

Yes

Currency of deferred compensation

Cash and shares

Duration of deferral of variable pay

3 years

Awards subject to thresholds, caps, clawback rules, malus clause, and deferral and retention provisions

Yes

Managed by remuneration professionals experienced in the governance of all types of compensation and benefits

Yes

Designed in conjunction with, and reviewed by, independent external advisors reporting directly to the Nomination, Compensation & Human Resources Committee

Yes

Relies on regular external benchmarking to ensure alignment with evolving global best practices

Yes

Incorporates constant monitoring of developments in remuneration governance to ensure all variable pay plans evolve in line with the Bank’s needs and external developments

Yes

Designed to avoid excessive risk-taking

Yes

Includes a minimum shareholding rule for Key Management

Yes

Aligns employee interests with the long-term interests of the Bank’s shareholders

Yes

ISLAMIC BANKING GOVERNANCE

ADCB Islamic Banking is the brand under which we offer retail and corporate Shari’ah-compliant financial solutions to our Consumer, Wholesale and Treasury clients.

ADCB is regulated by the Central Bank of the UAE, and its Islamic banking activities are supervised by an independent Fatwa & Shari’ah Supervisory Board (FSSB). The FSSB operates in accordance with the standards and guidelines issued by the Accounting & Auditing Organisation for Islamic Financial Institutions (AAOIFI) and Islamic Financial Services Board (IFSB), and is the final authority within ADCB regarding all Shari’ah-related matters. ADCB Islamic Banking’s Shari’ah governance is implemented and overseen by the Shari’ah Advisory Lead.

Fatwas (pronouncements and approvals) are issued by the FSSB to certify compliance with principles of Shari’ah for all products and services as well as for bespoke structured deals. The FSSB’s comprehensive review covers the product structure, the underlying Shari’ah contract, legal documentation, operational process flow and all associated product literature. Fatwas issued by the FSSB are published on the Bank’s website and are available at all branches.

ADCB Islamic Banking maintains a separate set of financial records to ensure that the accounts for the Islamic business are completely segregated from ADCB’s conventional funds. The Bank’s consolidated accounts include the results of ADCB Islamic Banking, and are separately disclosed in the notes.

The respected Shari’ah scholars listed below make up the FSSB of ADCB Islamic Banking.

PROFESSOR JASSEM ALI AL SHAMSI, CHAIRMAN

Professor Jassem is the first Emirati Shari’ah scholar to lead the FSSB of ADCB Islamic Banking. He previously served as Dean of the College of Shari’ah and Law, UAE University. In addition, he chairs or is a member of many other FSSBs for Islamic banks/windows and financial institutions (FIs).

SHEIKH DR. NIZAM YAQUBI, EXECUTIVE MEMBER

Sheikh Dr. Nizam is one of the most prominent Shari’ah scholars in the world, and is recognised globally since he chairs or is a member of the FSSB at several regional and global Islamic banks and FIs. He is known for his deep knowledge of banking and Shari’ah coupled with a progressive approach towards modern banking solutions.

DR. HUMAYON DAR, MEMBER

Dr. Dar holds a PhD in Economics from the University of Cambridge, UK, and is an expert in the field of Islamic banking and finance. He is a member of the FSSB at several Islamic banks and FIs.

MR. KAMRAN KHALID SHERWANI, FSSB SECRETARY

Mr. Kamran is Shari’ah Advisory Lead at ADCB Islamic Banking. He provides Shari’ah guidance on all day-to-day Shari’ah-related matters and obtains FSSB guidance and approvals in respect of each product, service, process and transaction and other Shari’ah-related matters. Mr. Kamran received a degree in Shari’ah and Law from the International Islamic University, and he has served as Shari’ah advisor to several major Islamic banks and FIs.

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